Polarcus Principles

 

 

Polarcus Principles identify and provide mitigation measures for areas of elevated risk to our people, the environment, our property, our reputation and the security of our operations.

Polarcus Principles must be respected and enforced by all those working with Polarcus. It is an obligation of all employees and suppliers to intervene if Polarcus Principles are violated. 

 

Environmental Accountability

 

 

Polarcus ensures our environmental footprint is minimized by managing all our operations responsibly through a process of measuring, monitoring and continuous improvement.

  • Minimizing our environmental footprint in everything we do
  • Our individual contributions at each worksite for maintaining our ISO14001 and Triple E accreditation
  • Effective use of our Green Protection Teams
  • Being responsible for our waste to its final destination

Health

 

 

The well being of our employees and suppliers on a Polarcus worksite is of paramount importance to us.
We achieve a healthy workplace through the use of dedicated medical service providers, health monitoring, regular drug and alcohol screening and general wellness training.

  • Always ensure you are never under the influence of drugs or alcohol on any Polarcus worksite.
  • Always use appropriate posture when using tools or handling objects that may cause physical harm.
  • Ensure your medical certificate and vaccinations are maintained current and in date.
  • Always inform the medical staff and the ships Master if you are taking any medications (prescribed or otherwise) or if you are suffering from any conditions that may prevent you from safely completing any work assigned to you.

Assess the Risk

 

Managing risk is the first line of defense for protecting our people, the environment, our property and our reputation. This is achieved through use of the tools provided us, such as our Procedures, checklists, Task Risk Assessments (TRA’s) and the ‘Consider Card’ enabling us to identify foreseeable hazards, assessing them and implementing measures to eliminate and/or reduce the risk to ALARP (As Low As Reasonably Practicable).

  • Always assess the risks to yourself and others. 
  • Always use the hierarchy of control (See Risk Management Procedure) when assessing risk
    ensuring all residual risk is mitigated to ALARP.
  • Always ‘stop the work’ if conditions change, reassess the risk to ensure the job may safely continue.
  • PPE is the last line of defense when mitigating risk. Where the need for PPE is identified, it must
    be worn.

Journey Management

 

Our most valuable asset are our employees. Whether travel is by air, sea or land, Polarcus has stringent
vetting processes for carriers to ensure that safety is not compromised.

  • Always ensure you have a journey management plan in place and make contact with the designated person if the plan changes.
  • Never use a handheld mobile phone whilst driving (extend to include others).
  • Always wear your seatbelt (extend to include others).
  • Always ensure when driving you use your headlights (extend to include others).

 

Small Boat Operations

 

Polarcus recognizes the importance of small boat use for seismic operations and maintenance, personnel transfers at sea and emergencies. All small boat operations are managed under a Permit to Work system ensuring an approval for use, that integrity checks are carried out, that small boat coxswain and crew are competent, that risk is assessed and that the small boat is monitored from launch until recovery and all persons safely back onboard.

  • Always follow the instructions of the Coxswain.
  • Understand, it is your Right to Refuse Unsafe Work if you feel it is unsafe. Exercise that ‘right’
    when you identify unsafe work.
  • Always communicate your intentions before you act.
  • Always wear the correct PPE for the conditions.

Stored Energy

Stored energy can come from a variety of sources including electrical, chemical, thermal, hydraulic
and pneumatic. Stored energy is also found in lines, chains or cables under tension. Always be aware of
the Lock Out / Tag Out system for ‘energy isolation’and the physical barrier process protecting from snap back zones.

  • Remember stored energy comes in different forms of which most can be locked out / tagged out i.e.; Electric, HP Air or Hydraulic systems whereas some cannot i.e.; Stored potential energy in a
    taught mooring rope.
  • Always review possible snap back zones during Task Risk Assessments and Toolbox meetings and ensure everyone is aware of and nobody enters the snap back zone.
  • Always ensure energy is isolated before commencing work.
  • Always ensure the Officer of the Watch has approved work on any safety critical equipment.

Crane Operations

 

Lifting operations play an integral part in our vessel operations and are managed under a Permit To Work system which stipulates use of competent persons, certified equipment, equipment inspection, lifting plan and risk assessment.

  • Always ensure a lift plan is in place.
  • Always ensure barriers are in place for the full cargo lift, travel and landing area.
  • Never walk under a suspended load.
  • Always ensure anyone who may be affected by the lift is informed.

Working at Heights

 

The need to work at height should always be assessed according to the hierarchy of controls. All
persons involved in requesting and authorizing the Permit to Work (PTW) must be satisfied it is safe to
start work. PPE Matrix must be adhered to throughout the process.

  • Always ensure you have assessed the risks and have a PTW in place at heights above 2M.
  • Always ensure you are clipped on.
  • Always ensure a rescue plan is in place.
  • Always remember working at height can include stairwells or an open hatch area where you have the potential to fall even if it is less than 2M.

Confined Space Entry

 

A confined space can contain explosive gas, poisonous air or a lack of oxygen. Never enter a confined
space without first ensuring tests confirm it is safe to enter, never enter to rescue another unless a back-up man is in place outside the space and unless directly authorized by the Master or Chief Officer.

  • Always ask yourself; Have all other alternative options been considered first?
  • Always ensure a Permit to Work is communicated to all affected crew and posted, as required.
  • Always ensure that Unauthorized entry is prevented and the necessary gas / oxygen testing has
    been carried out and all sources of energy affecting the space have been isolated.
  • Always ensure that crew involved are competent to do the work, the Rescue Team has been nominated, and the Rescue Plan is in place.

Permit to Work

 

PTW’s have been implemented to ensure high risk tasks are managed in a way to prevent injuries and
fatalities, prevent spills, maintain machinery and prevent catastrophic damage to our vessels. The PTW
documents the controls that must be in place however, the PTW alone does not make the work safe, only you, the persons carrying out the task can do that.

  • Always define the scope of the task to be permitted.
  • Always ensure the PTW is authorized by the Master or Officer of the Watch only after he/she
    is satisfied a Task Risk Assessment has been carried out.
  • Always communicate the necessary information to all involved in the task and those that may be
    affected.
  • Always ensure individual Permits sufficiently address the hazards identified for the task and control measures are in place to eliminate or reduce the residual risk to ALARP.

Right Tool for the Job

 

Choosing the right tool for the task can mean the difference between completing the task safely and
injuring yourself or others. Never take short cuts trying to use hand or power tools for tasks they are not specifically designed for.

  • Always ensure you are using the right tool for the job you intend to do.
  • Always ensure you are trained and competent to use the hand or power tool.
  • Always ensure you inspect the condition of the tool, including cabling and energy source on all
    power tools.
  • Always ensure power tools are not switched on before connecting the energy source.

Management of Change

 

Permanent or temporary change affecting organizations, plant, equipment or procedures are managed
through a Management of Change (MoC). A rigorous process of assessment and authorization is undertaken from initiation to completion of the process.

  • Always ensure a risk assessment is completed and communicated to all impacted by the change.
  • Always ensure a work plan is in place that clearly specifies the timescale for the change, control
    measures to be implemented and any action owners.
  • Always ensure a duly authorized MoC is in place.
  • Always ensure the MoC is closed out and a review held to capture any learnings.